The Board of Directors is the governing body of Verona Wildcats Hockey Association, Inc.
The Board consists of a President, Past President, Vice President, Secretary, Treasurer, Registrar, Legal Counsel, Ice Scheduler, Director of Hockey, Webmaster, Fundraiser Coordinator and a division representative for each age level. This includes Learn to Play, U6, Mite RWB, Squirts, Pee Wees, Bantams, and High School 2. Board Members (except the Ice Scheduler, Director of Hockey, Fundraising Coordinator, and Webmaster who are appointed by the Board) are elected by the membership at the annual meeting of the Association, usually held in April. They serve for terms of one or two years, depending on the position.
Elected Positions
President (2-year term) – The President shall preside at all meetings and have general supervision of all affairs of the Association. The President shall act as Agent of the Association and as such, shall have authority to sign all deeds, leases, conveyances, and other legal and official documents.
Vice President (2-year term) – The Vice President shall perform all the duties of the President in the event of his/her absence or disability, and such other duties as the president shall prescribe. The Vice President will chair the evaluation committee and is responsible for recommending to the Board any tryout process improvements or changes. The Committee also must obtain and organize materials, evaluators, on-ice help, and off-ice personnel needed for the tryout sessions.
Secretary (2-year term) – The principal duties of the Secretary shall be to countersign documents which by law require the countersignature of the Association Secretary, and to keep a record of all the proceedings at the meeting of the membership and Directory, and to safely and systematically keep all books, papers, records and documents belonging to the Association or in any way pertaining to the business thereof.
Treasurer (2-year term) – The Principal duties of the Treasurer shall be to keep and account for all moneys, credits, and property of any and every nature of the Association which shall come into his or her hands; keep an accurate account of all moneys received and disbursed; and to render such accounts, statements, and inventories of money received and disbursed and of money and property on hand; and generally keep all matters pertaining to his or her office as required by the Board of Directors. Unless otherwise provided by the bylaws or the Board of Directors, he or she shall sign all checks, drafts and vouchers by or through which the moneys of the association are disbursed. This person shall have significant experience in accounting, finance, or related field.
Registrar (2-year term) – The principal duties of the Registrar shall be to account for all skater registrations, including USA Hockey registrations for both skaters and coaches. Any payments accompanying registrations shall be accounted for and passed along to the Association Treasurer. Any ice credits which shall come into his or her hands from the Treasurer’s records shall be accurately accounted for. In addition, the Registrar shall process paperwork for transferring skaters, and association skaters born outside of the U.S., for submission to WAHA and/or USA Hockey. The Registrar also prepares official team rosters and submits them to WAHA prior to the deadline of December 31, and distribute patches earned by players at the end of the season. All moneys received, statements and inventories of moneys received, and generally all matters pertaining to his or her office shall be reported to the Board of Directors.
The Age Level Directors (ALDs) (1-year term)
The Age Level Directors consist of elected officials that serve one-year terms. Age Level Directors are responsible to address any issues that arise with players, coaches, or teams during the year at their level. Age Level Directors will assist with the registration and needs of all skaters at their level.
The positions include:
Board Appointed Positions (Appointed Officers)
Ice Scheduler (Board appointed, 2-year term) - The Ice Scheduler shall be responsible for the purchase and distribution of ice. The Ice Scheduler shall coordinate with the ice arena manager, age level directors, board members, and coaches to develop practice and game schedules.
Director of Hockey (Board appointed, 2-year term) - The Director of Hockey is an experienced individual with a strong coaching background who serves as the administrative link to USA Hockey and its Coaching Education Program (CEP). In their role, Association the Director of Hockey organizes and manages CEP requirements, assists the local association in the development of a well-trained coaching staff, promotes parent education and provides clear goals and objectives for player skill development.
Webmaster (Board appointed, 2-year term) - The Webmaster is responsible for the design and management of the Association's web site and distribution of information to the Association membership. The Webmaster duties include, but are not limited to:
The Webmaster does not need to be familiar with html mark-up, but significant experience with Microsoft Excel and Word is recommended.
Fundraiser Coordinator (Board appointed, 2-year term) - The Fundraising Coordinator shall assist the organization with various organizational events. The Fundraising Coordinator will also facilitate and organize any and all fundraising events and efforts for the Association.
Legal Counsel (Board appointed, 2-year term) - The Legal Counsel will provide advice and information to all board members and officers, as necessary, on all matters having legal implications for the Association. This position reports to the President of the Association, acting as his or her advisor in all matters of legal nature. For any legal advice, information, or representation beyond the scope of legal counsel’s knowledge, training, or the reasonable time commitment for this position, this individual will make appropriate referral to the board for an attorney that can handle those matters.
Girls Hockey Committee Chair (Board appointed, 2-year term) - The Girls Hockey Committee Chair will facilitate all Girls Hockey Committee meetings. Girls Hockey Committee Chair will work organization-wide VWYHA key volunteer roles and recruitment to support development activities to grow the game.
Board Appointed Non-Voting Representatives
Communications Director - The Communications Director will send out communications to the association along with a weekly update regarding what is happening at the rink during the season.
Concessions Schedule Coordinator (DIBS) - The Concessions Schedule Coordinator is primarily responsible for posting available concessions hours online and tracking members volunteer concessions hours. Schedule Coordinator works with the Scheduler to track rink events/practice times/games to make sure concessions staffing meets the rink needs. This position requires ongoing communication with members throughout the year to ensure concessions is staffed, members are aware of their responsibilities and trained, and be available for questions on an on call basis.
Deposits/Cash Coordinator - The Deposits Coordinator is responsible for deposits and cash, recording all deposits for the year from the concession stand on a regular basis, and report the deposits to the Association Treasurer. In addition, the Concessions Deposits Coordinator shall keep the concession stand stocked with adequate change on a weekly basis, especially for big events like high school hockey games, tournaments, and other events at the rink.
Concessions Inventory Coordinator - The Inventory Coordinator is mainly responsible for ensuring that the concession stand is appropriately stocked with a mix of items for sale including (but not limited to): concession fun foods, soda, water, Gatorade, and candy. The inventory coordinator is also responsible for ensuring that adequate cleaning supplies are on hand and overseeing the maintenance of the concession equipment. The coordinator is responsible for managing the Point of Sale software. They will also ensure that all volunteers who are working in the concession stand are properly trained. This position requires frequent contact with local concession suppliers to resupply the stand, and with the staff at VIA for coordination of various events & operational issues of the stand. Also, this position is responsible for ensuring compliance with Dane County Health Department regulations.
Recruiting and Retention Coordinator - The Recruitment/Retention Coordinator is responsible for the distribution of information about Verona Youth Hockey program and attracting prospective children and families to participate in Verona Youth Hockey programs. The coordinator with advertise and announce Verona Youth Hockey programs through various media, including internet advertising, social media advertising, local newspaper advertisements, and print media. They will work to coordinate programs such as, the Learn to Play Open House, Try Hockey for Free events sponsored by USA Hockey, Hometown Days Parade, VAHS Homecoming Parade, and miscellaneous events happening in the local area that would benefit exposure to Verona Youth Hockey Program. The coordinator will also create and maintain our advertising media such as flyers, advertisements, banners, yard signs, etc.
Photography Coordinator – The Photography Coordinator is responsible for the scheduling and organization of the team photo sessions.
Rental Equipment Manager - The Rental Equipment Manager oversees the rental equipment inventory, distributing and collecting rental equipment, and collecting deposits and fees for rental equipment sets. The Rental Equipment Manager also makes recommendations to the Board when equipment needs to be purchased.
Jersey Coordinator - The Jersey Coordinator works with the Age Level Directors and Registrar to ensure that there is a sufficient supply of rental jerseys and socks for the Squirt, Pee Wee, U14 and U12 Girls, Bantam, and Midget for the upcoming season and orders any additional needed.
Apparel Coordinator - The Apparel Coordinator works with a vendor to make branded warmups available for purchase. The Apparel Coordinator also orders coaches’ jackets for each season. In addition, the coordinator will set up an online apparel fan store so the association has logoed clothing options for purchase.
Collection Coordinator - The Collection Coordinator will follow up with families and/or ALD’s regarding past due accounts. Follow up with families regarding returned payments for insufficient funds and credit card payments declined for other reasons. Respond to emails regarding amounts due, setting up payment plans, providing scholarship applications, etc.